I joined the one of the largest property developing company in Indonesia in September 2013. After I worked the first two months and did not complete my probation period, I had to propose the event of the Open House for college students from the top universities in Indonesia. The company never do such an event like that before, and I had to come up with the fresh idea. The idea of Open House was the result of the one-month meeting and discussing with approximately ten universities in Indonesia. The finding was the outsider think that we were financial services company because it mixed up with the group brand company – our sister companies (pulp & paper, financial services, agribusiness, telecommunications, and mining). The goal of the open house is to give a brief information about our business and the career opportunities. After I proposed the proposal to my supervisor and she discussed with the Human Capital Managing Director, and the response was we need to wait for the owner’s approval.
I was waiting for two months, and suddenly I got news that we need to do it within a month because it was perfect timing for the college students to attend. The core team was four people, namely my supervisor – Sourcing Department Head, one of the Human Resources Business Partner Department Head, myself as Sourcing Section Head, and my team as Sourcing Staff. We had to involve all department heads mainly in Human Capital division and across divisions (marketing, sales, construction) to ask their support for this project. We also need to create a concept booklet – the employee value proposition and the concept of the open house from sharing the company value, product, employee propositions, top management’s experiences to the city’s tour (one of our famous products – a satellite city). In addition, we did not use the event organizer and created and organized the event by ourselves. There were a hundred students from several universities that came that open house day.
I learned many things from this project from the creating the employee value proposition to managing the event and the team. I experienced to organize several events when I was a bachelor student, but this project had the main challenge – engaging with the higher level. Moreover, my supervisor gave me the autonomy from allocating tasks to managing the event. She guided me to engage with the top management and managerial level. Furthermore, I learned that communication is a crucial part of the core team itself and the extended team that assisted us on the open house day. The regular meeting was an important to keep updating the information from small to big thing. I was a new employee at that time also need to learn about all the policies and procedures of the company. The project challenged me to control emotions and to believe that when we are on the team, we can do the tremendous thing that we never think before.